Email communication is crucial for organizations around the globe. It is a fast and secure way of communicating within the organization or with external enterprises. To start your Business Email account, you need to purchase an Email Hosting service. With numerous services available, it can be difficult to find the perfect one for your business. Today, we will talk about some factors that you must consider before buying an Email Hosting service.
A Business Email typically contains sensitive information intended for the recipient(s) alone. If this information is leaked, it can lead to monetary or reputation losses. Therefore, it is important to pay attention to the security of the Email Hosting service. We also understand that not all businesses share sensitive information on email. Also, with shared cloud storage services protected by passwords, critical documents are not shared anymore. However, you must assess the security requirements of your business before finalizing the service.
2. Maintenance and Support
While most providers allow you to use the interface, the maintenance of the email server is in their hands. Like any other internet-based hosting service, the performance of your email relies on that of the server. Hence, it is essential to look for a provider that has a comprehensive maintenance process in place. Further, it should integrate with your CRM if needed too. Also, any technical service is prone to developing bugs or glitches that you have never encountered before. Hence, you need a provider who offers around the clock technical support to troubleshoot any such roadblocks.
In the current markets, businesses start small and scale up based on the market response. Hence, there are many businesses that experience tremendous growth in short bursts. Growth in business implies an increase in the number of employees either at the same location or spread across the globe. Therefore, the perfect Email Hosting should have the capability to scale up as your business grows. This can save you the trouble of switching email services when your business is growing, and you need processes to be stable.
4. Adequate Storage
Every email that you send or receive is stored on a server. The email provider allocates server space to individual email accounts based on your requirements. While some employees in your organization might need lesser storage, others might need a few gigabytes. Ensure that you assess the email storage requirements of all users in your organization before approaching a provider.
5. Minimal Downtime
Most businesses work around the clock with online sales forming the bulk of their revenue. Hence, employees might have to send a critical email at any time of the day or night. In fact, it is possible that the delay in sending one important email can cost a business a lot. Therefore, it is important to look for a provider who offers a 99.9%+ uptime.
As you can see, the choice of Email Hosting can play an important role in the overall success of your business. Hence, it is important to ensure that you take the above-mentioned factors into consideration before buying. Good Luck!